Create An Expense Report |
| Authorization Request |
Guide to requesting pre-travel approval by completing an Authorization Request. |
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| Report Checklist |
Checklist of different steps that may be necessary when creating an employee expense report. |
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| Employee Report |
Steps involved in creating a new Employee expense report. |
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Demo |
| Non-Employee |
Steps involved in creating a Non-Employee expense report. |
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| Add Account |
Steps involved in selecting account code for Report Header. |
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Expense Entries |
| Cash Expenses (Out-of-Pocket) |
How to add cash expenses -- not cash meal expenses.. |
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| Allocate Expenses |
Using allocation to distribute expenses to one or more accounts. |
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Demo
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| Itemize |
Explanation of when an expense entry should be itemized
and step by step instruction itemizing Hotel/Motel (Itemization Required) expenses. |
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| Group Meals |
Process of completing a group meal expense (PCARD or CASH). |
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| Pcard Meals |
Documentation for assigning PCARD meal charges to an expense report. |
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| Per Diem Meals |
How to process meal expenses -- PCARD, Cash and Per Deim (Travel Allowance). |
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| OCONUS Per Diem |
How to process OCONUS Per Diem for meals, lodging and incidentals. |
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Payroll Deduction |
| Payroll Deduction |
Explanation of how a Payroll Deduction is calculated. |
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Itineraries |
| Create Itinerary |
Guidelines for creating an itinerary in 2009 Upgrade. |
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| Delete Itinerary |
Step-by-step process to delete/remove an Itinerary. |
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| Single Day Itineraries |
Outlines process in 2009 Upgrade to create 1-day trip itinerary(s). |
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| Multiple Itineraries |
Outlines process in 2009 Upgrade to assign more than one itinerary to an expense report. |
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| Add Per Diem |
Add per diem entries to expense report after creating an itinerary. |
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Cash Advance |
| Apply Cash Advance |
Outlines process in 2009 Upgrade to locate and assign a Cash Advance
to an expense report. |
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Receipts |
| Attaching Receipts |
Short, step by step documentation for attaching receipts
by fax or by uploading images. |
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Submitting |
| Submit |
Steps through process for submitting reimbursement requests in 2009 Upgrade. |
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Approving |
| Allocations |
Documentation for viewing and editing allocations as an approver. |
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| Approve |
Documentation for approving an expense report. |
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| Approve and Forward |
Documentation of the approve and forward functionality in 2009 Upgrade. |
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| Send Back |
Documentation for sending a report back to the employee in 2009 Upgrade. |
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Email Notices |
| Email Notices |
Short outline on process of changing email notifications and prompts in 2009 Upgrade |
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Training Documents |
| User's Guide |
Explains how to use the Employee Reimbursement System 2009 Upgrade to create, edit, submit, and approve expense reports. |
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| Report Checklist |
Listing of steps to create an expense report. |
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| PCARD MCC |
Lists specific Merchant Category Codes (MCC) identifying PCARD expenses that will be sent to ERS for resolution. |
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Administrator Guides |
| User Administration |
Outlines the tools and processes available to a User Administrator in ERS. |
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| User Administration for Non-Employee Groups |
Outlines the tools and processes available to a User Administrator for a non-employee group created specifically to process ONLY non-employee travel expenses. |
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| Workflow Approvers |
Outlines the process of preparing and updating account code approvers for ERS approvals. |
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