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Employee Reimbursement System


To enter the Employee Reimbursement System (ERS) application, select Log In on the left above.

ERS is used to compensate employees and non-employees for expenses incurred while on travel status and to pay for group meal and meeting expenses.

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Click on a topic below for more information



Beginning July 1 all PSU employees will be reimbursed for meals through per diem following the U.S. General Services Administration policy. Travel Allowance calculations in ERS will automatically follow the new policy on all travel itineraries created after June 30, 2015. Users will continure to create itineraries that will automatically calculate the allowances.


Download Per Diem Change Document

    Follow these steps:


  1. Log in. Click green button in upper left corner.
  2. Click Expense tab.
  3. In Active Reports click on the report name of your report. (e-mail message contains the report name).
  4. Expenses are now displaying on the left side of the screen.
  5. Click Submit Report button in upper right side of screen.
  6. Next click Accept & Submit.
  7. Next click Close.
  8. You are finished. Close browser tab.

Downloadable Instructions for Submission

    Follow these steps:


  1. Log in.
  2. Click Profile in upper right corner of screen.
  3. Click Profile Settings.
  4. Click Expense Delegates on left side of screen in the Expense Settings section.
  5. Click Add button.
  6. In Search field type in last name or e-mail address of person that will be the delegate.
  7. Click on name in the Search Results.
  8. Name will be added to list.
  9. Click checkboxes for Can Prepare and Can View Receipts. NOTE: Do not select any other checkboxes unless you have been instructed to do so by someone in your department.
  10. Click Save button.
  11. You are finished. Close browser tab.

Downloadable Instructions for Add Delegate

    Follow these steps:


  1. Log in.
  2. Click Profile in upper right corner of screen.
  3. Click Profile Settings.
  4. Click Expense Preferences on left side of screen in the Expense Settings section.
  5. Look for the Send email when . . . section.
  6. Uncheck all the checkboxes in this section.
  7. DO NOT edit any other section of this page.
  8. Click Save.
  9. You are finished. Close browser tab.

Downloadable Instructions for Notifications

The ERS Help Desk is available by phone Monday through Friday 7:30 AM until 4:00 PM at 814-863-9713. A Help Desk Assistant can walk you through any tasks related to your ERS Expense Report.

ERS is integrated with the onLion Travel Services Reservation System. ERS and onLion share a common home page. The Expense menu contains the functions for ERS. The Travel menu is for onLion services. Travel Services Help Desk is at 814-865-0395.

ERS provides consistent application of the University travel policy. Exceptions to policy will be flagged by the system. Click here to view the University Travel Policy.