ALERTS

(Current Alert, Future Alert, Resolved Alert)

Apr 14 2014: Group Meal Attendees Are Saving: The vendor has notified us that Attendees are saving correctly in Group Meal and Meeting Expenses expense types. If you have any questions contact the ERS Help Desk at 8... (more)

Apr 11 2014: UPDATE on Missing Accounts in ERS The account code import has COMPLETED and a workflow approver files is being loaded to add approvers to the accounts that had been missing in ERS.  ... (more)

Apr 08 2014: Receipts -- Upload fails Users MAY experience a "Some Submitted Files Failed to Process" error page after successfully uploading receipt images.  The vendor has been notified of this issu... (more)

Jan 24 2014: ERS & FireFox -- Drop-down list scrolling IF YOU USE MOZILLA FIREFOX with ERS, you may experience issues relating to the scroll bars in the drop-down lists for the account code fields. There have been ... (more)

Employee Reimbursement System


To enter the Employee Reimbursement System (ERS) application, select Log In on the left above.

ERS is used to compensate employees and non-employees for expenses incurred while on travel status and to pay for group meal and meeting expenses.

Need Help?

Did you receive an e-mail that you have a Report Ready for Submission? Follow these steps:

  1. Log in. Click green button in upper left corner.
  2. Click Expense tab.
  3. In Active Reports list click on the report name of your report in blue font.(e-mail message contains the report name).
  4. Expenses are now displaying on the left side of the screen.
  5. Click Submit Report button in upper right side of screen.
  6. Next click Accept & Submit.
  7. Next click Close.
  8. You are finished. Close browser tab.

Do you need to set up a delegate for yourself? Follow these steps:

  1. Log in.
  2. Click Profile tab.
  3. Click Expense Delegates on left side of screen in the Expense Settings section.
  4. Click Add button.
  5. In Search field type in last name or e-mail address of person that will be the delegate.
  6. Click on name in the Search Results.
  7. Name will be added to list.
  8. Click checkboxes for Can Prepare and Can View Receipts. NOTE: Do not select any other checkboxes unless you have been instructed to do so by someone in your department.
  9. Click Save button.
  10. You are finished. Close browser tab.

Do you want to change the number of e-mail notifications you receive about status changes to your submitted reports? Follow these steps:

  1. Log in.
  2. Click Profile tab..
  3. Click Expense Preferences on left side of screen in the Expense Settings section.
  4. Look for the Send email when . . . section.
  5. Uncheck all the checkboxes in this section.
  6. DO NOT edit any other section of this page.
  7. Click Save.
  8. You are finished. Close browser tab.

Do you need to talk to a Help Desk person? 814-863-9713

The ERS Help Desk is available by phone Monday through Friday 7:30 AM until 4:00 PM at 814-863-9713. A Help Desk Assistant can walk you through any tasks related to your ERS Expense Report.

ERS & onLion Travel Services

ERS is integrated with the onLion Travel Services Reservation System. ERS and onLion share a common home page named My Concur. The Expense menu contains the functions for ERS. The Travel menu is for onLion services.

University Travel Policy

ERS provides consistent application of the University travel policy. Exceptions to policy will be flagged by the system. Click here to view the University Travel Policy.